Everything you need to know about creating an invoice template

The most rewarding part of being an independent contractor is getting paid! As vital as providing the best possible freelancing service is, you want to ensure that your freelancer invoice is accurate. Many new freelancers find the task of creating a freelance invoice overwhelming. The process is quite simple if you have the right knowledge.

Workee experts are here to guide you through creating the perfect freelance invoice template so that you can bill accurately, no matter what kind of work you do.

Create a freelance invoice template with Workee

Frequently asked questions on freelancer invoices

Let's kickstart the article with a few FAQs about invoicing and obtaining payment as a freelancer.

1. Why do I need an invoice?

You'll need an invoice to keep track of your job specifics and how much you've been paid for your services for future reference. In addition to being useful for record-keeping, invoices help you seem more professional. Invoices are a terrific way to represent the client services performed and the overall money worth for that!

Other benefits of invoicing include:

  • It is time-saving and cost-effective.

  • It keeps track of your spending and taxes.

  • It provides you with a professional outlook to match your services.

  • It makes it simple to outline the services and expectations for each customer.

  • It creates a foundation for the future growth of your self-employed business.

2. What should I put in my template to prevent misunderstandings and be paid on time?

We'll go into more detail about this later in the article, but here's what you take note of. This information changes based on your local legislation, work requirements, template selection, and so forth. Every template should have the following details:

  • Contractor name and contact information.

  • Client information.

  • An invoice/order number.

  • Issue date/due date, including hours if this is required.

  • A detailed explanation of the services rendered and a clearly stated cost.

  • Your payment terms, for instance, payment within two weeks or 10 business days.

Create a freelance invoice template with Workee

3. When should I send the bill?

Depending on the client or the scope of the task, the optimal time to send your bill varies. As a rule, you want to send a bill after you're sure they're content with your job.

Developing good contractor-client relations is a two-way street. Billing the customer straight away may not be the best strategy since establishing trust and demonstrating that you are producing excellent outcomes comes first. However, if the project you're working on is enormous, demanding money in advance may not be out of the question.

4. What invoicing tool is the most suitable for independent contractors?

There are a plethora of freelance invoicing software options, but many of them are pointless. They're most likely difficult to navigate and crammed with loads of unnecessary features you don't need and probably shouldn't be paying for.

It is always a great practice to do your research to find the best match for you.

Your preferred invoicing solution should have a great user interface and assist you in streamlining the billing process.

Using a modern freelance service like Workee, you can make and send invoices in a couple of minutes. Automation and integration have also been simplified, making running your online freelance business much easier on all fronts.

Create a freelance invoice template with Workee

How to create an invoice for freelance work based on best practices

Whichever self-employed invoice template you choose, ensure that it consists of these crucial elements to ensure that you receive your cash in full and on time.

Contact information should be noticeable

Your contact details should be visible to the client at the top of the page. There is a good chance that your client receives many invoices from other businesses daily. The document's header, which is usually displayed at the top of the page, should boldly specify that it's an invoice. This makes it easier for recipients to recognize your company's name. Depending on your preference, you can add a logo on the top left or right of the page. If you're billing a business, you should include your contact information and the company you're charging for. This information is essential for your employer to determine where to send payment and contact you.

Write a detailed work description

The job summary is probably the most crucial and detailed section of writing a personal invoice. This section, which is often a table, contains a comprehensive list of chargeable services or tasks. Your contract or agreement with your employer should be reflected in the text of your invoice. Customers should know exactly what they're paying for, and there shouldn't be any unpleasant surprises.

Shots of Workee product

The total cost of the service

You should provide the total payable amount and applicable taxes below the detailed work description. While it may look simple, you can make mistakes if you're not cautious. It is important to determine the whole cost of the service. Customers will be less likely to make mistakes while paying their bills if they see the final amount.

Create a freelance invoice template with Workee

Provide payment terms and options 

When creating an invoice for freelance work, don't forget to include your correct bank account details or other payment options (this makes it easier for customers to pay). Providing step-by-step directions and links to your payment alternatives is usually helpful. Also, it’s a good idea to include a proper subject line and highlight some of the invoice's elements, like the invoice number, delivery dates, and amount to pay. Put all of your bank details in a neat section at the top or the bottom of the page.

Shots of Workee product

Ensure your dates and numbers are correct

Uniformity is vital while designing an invoicing and accounting system. Your personal invoice should include two dates:

  • The date it was issued to the customer.

  • The day the payment is due.

Specifying these dates will clear up any ambiguity and make it easier to revisit the dates in the future for follow-up questions or disputes. Additionally, each invoice should have a unique number attached to it. Use five or six numbers instead of one for your original invoice number. A multi-digit invoice number helps keep your invoicing structured from the start when you have many customers.

Finish the job and send your personal invoice

It is preferable to generate and give the customer your billing information as soon as the job is done and they are satisfied with it. When sending the invoice, don't forget to include a note thanking the client for choosing your services. This goes a long way in fostering great relationships.

Shots of Workee product


As a freelancer, you can't afford to spend long hours on administrative tasks such as preparing an invoice or accounting if you want to provide top-notch services to your customers. If you're putting in all that time and effort, you deserve something to make your life easier in return. Seek help from the experts- Using Workee's all-in-one invoice templates is a great way to save time, money, and effort. Send ready-to-go invoices to your clients, get paid directly to your account, and eliminate long hours of bookkeeping.

Learn how to create and send invoices in this quick tutorial

You may also like

How to start a freelance business: A detailed guide

How to make a website without host principles (No code required)

Ihor, CEO at Workee

Excited to start with Workee? Schedule a demo with our Manager!


Keep updated about latest industry insights and subscribe to our newsletter

Follow Us

  • facebook
  • instagram
  • linkedin
  • tiktok
  • twitter
  • youtube

This site uses cookies. By continuing to browse the site you are agreeing to the use of cookies.

Find out more here.