Privacy Notice Workee website
Last updated: September 10th, 2023
About this Notice
Please use this Privacy Notice ("Notice) before using the https://workee.net website ("Website"). In this Notice you can find information on how the Company collects and uses different types of information on the Website.
This Notice (as well as our Cookie Notice) is part of our Terms of Use. Unless otherwise specified, the terms used in this document shall have the same meaning as in the Terms of Use.
Workee Inc., a legal person registered under the laws of USA ("Company"), is the controller of the information you provide on the Website. You can contact the Company at hey@workee.net
In cases where you provide the information to a Provider through the Website, the Company acts as a processor of the information, processing information on behalf of the Provider.
Except as for direct communications with Providers, the information you provide on the Website is not protected under legal professional privilege and do not form any "'attorney-client" relationship.
Workee Inc.
Address: 535 Mission Street, 14th floor, San Francisco, California, 94105 USA.
Email for general inquiries: hey@workee.net
Email for privacy inquiries: privacy@workee.net
1. Introduction
Hi! This section is here for you (user) to better understand how we (Workee Inc.) collect, store, process and use your information. Since privacy and technology laws are constantly changing we may occasionally update our Privacy Policy section. The current version of our Privacy Policy was updated on September 10th, 2023 and will apply to any use of the Workee website starting September 11th, 2023 onwards. This Privacy Policy does not apply to any personal data that you share with third parties.
2. Collection of Information
Workee collects certain personal information such as your email address that are crucial for providing our services to you. If you decide not to share this information with us, you may still browse the website but you will not be able to receive access to our early access.
We also collect, store, process, and use information you choose to provide to us directly; information we collect automatically; and information we receive from other sources.
Information you provide to us
Below you can find categories of Personal Data we collect when vou use the Website.
Account Information (Users)
E-mail address, full name, your proficiency, social media and experience.
Communication with Providers
Any information you share with a Provider through the Website, including your requests, answers from your questionnaires, services provided by the Provider invoices, confidential information, etc.
Disclaimer: Please note, that you provide the information directly to the Provider, who is the data controller in this case. The Company has no control nor decides over the use of any information provided to the Provider. For exercising any data rights, please contact the Provider directly.
Email Requests, Blog subscriptions, and other Email forms on Website
E-mail address, subject, and content of the request.
Social Networks
Subscriptions, likes, comments, retweets, reposts, and any other activity on the Company's pages on Social Networks (Facebook, Linkedin, Twitter, Youtube).
Log Data and Analytics
Information about your experience on the Website - your device and browser information, login data, user ID, IP-address, geolocation data, date, time, and duration of use of the Website, links you visited, links, by which you were addressed to the Website.
Cookies
The Company uses cookies to appropriately run the Website and for the analysis of the Website traffic. To learn more about the cookies, please read the Cookie Policy.
Purposes and Legal Grounds
Below you can see why we process different kinds categories of Personal Data.
Sensitive information
We do not collect sensitive information about you. We strongly encourage you not to share this kind of information with us. Sensitive information includes your race, ethnicity, gender, your health and medical records, your philosophical and religious beliefs and your political opinion. If you choose to share this information with other website users, Workee is not responsible for it.
Children online privacy protection
Workee is not intended for usage by individuals under eighteen (18) years of age. We will not intentionally collect, store and use information about such individuals.
3. Use of information
Provision of Services
- Account Information (Users): creating and maintaining your Account, addressing your Services requests to Providers, contacting you regarding the Services or Account, and personalization of services;
- Account Information (Providers): creating and maintaining your Account, contacting you regarding Services or Account, connection with Users, and personalization of services;
- Onboarding Procedure: assessing your eligibility to join Workee in terms of expertise and our current demand on the platform (market demand);
- Profile: enabling Users to view profile;
- Communication with Manager: providing information services, helping with identifying Services, and qualifying your request for Services;
- Email Requests, Blog subscriptions, and other Email forms on Website: assisting you with your request;
- Social Networks: assisting with your requests, responding to the activity;
- Log Data and Analytics: giving you the control over account active session (give information about logged-in devices, history of orders, etc.).
With your Consent
- Account Information (Users & Providers): sending you marketing and commercial e-mails, as well as providing you with personalised advertisements;
- Email Requests, Blog subscriptions, and other Email forms on Website: sending you marketing and commercial e-mails, as well as providing you with personalised advertisements.
We use the data to comply with our Legal Obligation
- Account Information (Users & Providers), Profile, Receiving Services: financial or accounting compliance;
- Email Requests, Blog subscriptions, and other Email forms on Website: sending you marketing and commercial e-mails, as well as providing you with personalised advertisements;
- Profile, Log Data and Analytics: preventing fraudulent activities on the Website.
Advertising and other uses
We use information about you for advertising purposes:
- To provide you with personalized content and website features;
- To promote content that may be relevant to you.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right of portability – you have the right to have the data we hold about you transferred to another organisation.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.
- Right to judicial review: in the event that Fire Tech refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 3.6 below.
- All of the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data. You can request a Subject Access Request Form by emailing
All of the above requests will be forwarded should there be a third party involved (as stated in section above) in the processing of your personal data. You can request a Subject Access Request Form by emailing hey@workee.net
Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Workee (or third parties as described in section above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and Fire Tech’s data protection representatives Data Protection Officer / GDPR Owner.
The details for each of these contacts are:
Document Owner and Approval
The Data Protection Officer / GDPR Owner is the owner of this document and is responsible for ensuring that this record is reviewed in line with the review requirements of the GDPR.
A current version of this document is available to all members of staff on the corporate intranet and is published at https://workee.net/privacy-policy
4. Sharing of information
3rd Party Access
Below you can find information about who has access to Personal Data you give us.
CRM, Cloud Providers, E-Mail Notifications, and Personalised Advertisement.
The Company uses third parties' services for data storage, sending e-mail notifications, newsletters, and announcements, as well as to manage our relationships with users (CRM systems). These third parties may only use information about users to perform services on the Company's behalf. They are not allowed to use it for their own purposes.
Analytics
The Company uses analytic services to collect details of the Website use, including, but not limited to:
- traffic data;
- location data;
- length of visit; other communication data;
- IP address;
- device information (such as hardware model, operating system version, unique device identifiers).
In aggregated form, this information allows us to analyse the popularity and usability of the Website.
Non-Personally Identifiable Information can be collected and processed on the Website by Google Analytics in an anonymized and aggregated way to improve Website usability and for marketing purposes.
For more information on the privacy practices of Google, please check its Policies at www.google.com/analytics/policies. You can also check additional information in the Cookie Notice.
Other Disclosures
In addition to the disclosures for the purposes identified before, the Company may disclose information:
- if required by law, in connection with any legal proceedings or to establish, exercise or defend Company's legal rights; and
- in case of a sale, license or otherwise assigning the Company, corporate rights, the Website or its separate parts or services to third parties
Except as provided in this privacy notice, the Company will not sell or share your information with third parties.
Transfer of information to other countries
We might need to transfer information about you to other countries. These countries may have data protection regulation laws that are different from the one you reside in. We have implemented data protection measures that apply to such transfers to ensure compliance with the requirements of this Privacy Policy.
Information sharing for security reasons
We store your information safely and securely and ensure that it is safeguarded against unauthorized usage. Our employees underwent training with regards to this and other data protection policies. Our employees have different levels of access to your information and we make sure that only those individuals that have appropriate access levels are authorized to use your data. In addition, we continuously check our hardware and software for potential vulnerabilities.
5. Retention and Security
Below you can find how long we store your Personal Data.
Account Information (Users & Providers), Profile, Communication with Manager, Receiving Services
As long as you have an Account on the Website. After deactivation of the account, the Company will delete the information within one month. In the case of inactivity, the Company will deactivate your Account 2 years after the last session.
Onboarding Procedure
- If the decision about onboarding is positive: same as for Account Information;
- If the decision is negative: we include the information in the shortlist of provides, where we store it for 1 year. You can request us to delete your data at any time.
Email Requests, Blog subscriptions, and other Email forms on Website 2 months after receiving the request.
Social Networks
As long as the relevant page/content/user exists on a certain Social Network.
Additional Information
Below you can find where your Personal Data is stored and how this Policy can be changed by us.
Security of Information
The Company stores your information on the servers of the cloud provider inside the European Union (currently in Germany). These servers have all technical measures to store the data securely and protected against unauthorized access.
However, the Company may also transfer users' information locally across different jurisdictions to perform processing activities. In this case, the Company ensures the appropriate safeguards are in place to protect the information, such as Standard Contractual Clauses signed with contractors. To learn more about international transfers of information, you can contact us by the contact e-mail address.
The Company takes necessary and sufficient organizational measures to protect users' information from unauthorized or accidental access, destruction, modification, blocking, copying, distribution, as well as from other illegal actions of third parties.
Immediate access to some amount of the data is only allowed to Company's authorized employees involved in maintaining the services. Such employees keep strict confidentiality and prevent unauthorized third-party access to personal information.
Changing this Notice
The Company can make changes to its privacy policy and this Privacy Notice at any time. As far as technically and legally feasible, the Company will notify you about any significant changes by giving notice on the Website and/or sending a notice by contact information.
Kindly check this page from time to time.
Should the changes affect processing activities performed on the basis of the user's consent, the Company will collect new consent from you, where required.
Third-Party Services
This Website may contain links to third-party services and platforms. Although the Company chooses its partners thoroughly and diligently, it cannot be responsible for the content, terms and conditions or privacy policies of third-party services.
The Company encourages you to be aware when you leave the Website and read the privacy statements of the services that collect personally identifiable information. Third-party websites may contain their own cookies. The Company is not responsible for their usage of cookies.
6. California Privacy Statement
California residents have certain rights under the California Shine the Light law and the California Consumer Privacy Act (“CCPA”).
CCPA Disclosures: In general, within the preceding 12 months:
- We have collected the categories of Personal Information listed in Section 2 above.
- We have collected these categories of Personal Information directly from you, when you use our Services, and from third parties for the purposes described in Section 2 above.
- We have disclosed the following categories of Personal Information for business purposes: Identifiers and contact information; professional and employment-related information; commercial information; transactional information; and internet and network activity information.
- We have not sold your Personal Information.
- We have collected the categories of Personal Information listed in Section 2 above.
CCPA Privacy Rights: As of January 1, 2020, certain California residents are entitled to privacy rights under the CCPA. Customers who wish to exercise these rights should direct their requests to the customer who controls their Personal Information.
- The right to know. You have the right to request to know (i) the specific pieces of Personal Information we have about you; (ii) the categories of Personal Information we have collected about you in the last 12 months; (iii) the categories of sources from which that Personal Information was collected; (iv) the categories of your Personal Information that we sold or disclosed in the last 12 months; (v) the categories of third parties to whom your Personal Information was sold or disclosed in the last 12 months; and (vi) the purpose for collecting and selling your Personal Information.
- The right to deletion. You have the right to request that we delete the Personal Information that we have collected or maintain about you. We may deny your request under certain circumstances, such as if we need to comply with our legal obligations or complete a transaction for which your Personal Information was collected. If we deny your request for deletion, we will let you know the reason why.
- The right to equal service. If you choose to exercise any of these rights, we will not discriminate against you in anyway. If you exercise certain rights, understand that you may be unable to use or access certain features of our Services.
- We have not sold your Personal Information.
Shine the Light: Our California customers are also entitled to request and obtain from Workee once per calendar year information about any of your Personal Information shared with third parties for their own direct marketing purposes, including the categories of information and the names and addresses of those businesses with which we have shared such information. To request this information please contact us at hey@workee.net
7. Contact Us
For help with matters not related to exercising your rights under the aforementioned privacy laws, please contact us:
Workee Inc.
Address: 535 Mission Street, 14th floor, San Francisco, California, 94105 USA.
Email for general inquiries: hey@workee.net
Email for privacy inquiries: privacy@workee.net
