Time tracking for consultants: Master your productivity

Did you know that 82% of people do not have an effective time management system in place and, as such, cannot effectively track their time? What this entails is this: daily82% of people are not living up to their full efficiency potential. According to a 2020 study, the US economy loses over 50 million hours daily due to not tracking unproductive activities. While this may sound a bit cliche, in today's fast-paced digital-centric business environment, time is easily equated to money. If not managed properly and tracked efficiently, millions of dollars will be lost. 

As a consultant, time is your most pricey asset. Therefore, you must manage your time effectively to stay profitable yet competitive. In this Workee article, we will explore what time tracking is, why it is important for consultants, and nine easy tips that consultants can use to track their time effectively. 

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What does it mean to track time?

Are you tired of feeling like you're constantly racing against the clock? Effective time tracking might be the game changer! This process involves keeping tabs on the amount of time you spend on various activities, such as specific tasks or working with different clients. Analyzing this data lets you gain insights into your work patterns and optimize your time management strategies. Whether you do it manually or through software tools, time tracking is a game-changer for consultants looking to take control of their schedules and maximize their efficiency.

As a consultant, you know that time is money. That's why time tracking is a must-have skill in your toolbox. You can closely monitor your work and productivity levels by tracking the hours you spend on different tasks and projects for your clients. But time tracking isn't just about monitoring your progress – it's also a powerful tool for billing clients accurately and making informed business decisions. Whether you use a trusty spreadsheet or specialized software, time tracking lets you stay on top of your workload and take charge of your profitability. So why wait? Start tracking your time today and watch your productivity soar!

Why do consultants need to track their time?

As a consultant, time management is one of the most critical aspects of your work. Your time is your most valuable resource, and it is essential to use it effectively to ensure you can deliver high-quality work to your clients while maintaining a healthy work-life balance. Below we will delve into some of the core reasons you should prioritize tracking your time as a consultant. 

Accurate billing 

One of the most important reasons consultants need to track their time is to ensure they can bill their clients accurately. As a consultant, your time is your product, and you must bill your clients for the time you spend on their projects. Accurate time tracking enables you to create detailed invoices that reflect the time you spent working on a project, which helps you get paid for your work and avoid any disputes about billing. Not effectively tracking your time will lead to a significant loss of revenue over time. 

To save you the stress and ensure clients are billed appropriately, sign up with Workee and enjoy total freedom with built-in payments and 0% transaction fees. The Workee client management software allows you to create invoices and get paid for your time all in one place. To get started, sign up here. 

Efficient time management

Time tracking can help you manage your time more efficiently. You can see how much time you spend on tasks, projects, or clients when you track your time. This information can help you identify areas where you are spending too much time or where you can optimize your workflow to work more efficiently. Focusing your time and effort on the most important tasks and projects can increase productivity and complete your work more quickly. 

Aside from helping you complete your work quickly, efficient time tracking also allows you to have more time to attend to more clients or focus on other aspects of your business brand that need attention.

Improved project management

Time tracking is a powerful tool for project management. By tracking your time against specific projects, you can see how much time you spend on each project or client and identify potential delays. This information can help you adjust your project management plan to meet your project deadlines. You can also use the data you collect from time tracking to improve your estimates of how much time projects will take in the future.

Better work-life balance

Time tracking for consultants can also help you achieve a better work-life balance. You can see how much time you spend on work versus personal activities when you track your time. This data can help you make more informed decisions about allocating your time and ensure that you are taking the time you need to maintain your mental and physical health. 

Professional development 

Time tracking can also be a valuable tool for professional development. You can identify areas where you need to improve your skills or knowledge by tracking your time. For example, if you spend much time on a particular task, you may want to invest in training or education to improve efficiency. Time tracking can also help you identify areas where you excel and where you can develop a niche or specialty. 

How can consultants track their time? 

Sure, we have already established that time is the most pricey weapon in a consultant's arsenal, but the one question still left hanging is: what are the best ways to achieve efficient time tracking for consultants? If you want to find out, stay with us. 

Use a time tracking app

Several time tracking software for consultants can help you track your time easily and accurately. This software allows you to create projects, set timers, and log your hours automatically. Some popular time tracking software for consultants includes Toggl, RescueTime, Harvest, and Workee also have a time tracking feature. 

Use a spreadsheet

 You can create a spreadsheet to log your hours if you prefer to track your time manually. This method requires more effort than an app but allows you to customize your tracking system to suit your needs.

Use a calendar

Your calendar can be a powerful time tracking tool. You can create events to represent your work hours and use different colors to represent different projects or clients. You can also use your calendar to schedule blocks of time for specific tasks or projects.  

But if you are interested in a one-stop software that allows you not just to track your time using a calendar but also schedule your appointments and book sessions with your clients, utilizing the Workee Google calendar integration features and the scheduling features will allow you to create your work schedule in seconds! Set days, hours, or any configuration you want. Thus, you can keep yourself accountable and track where and how you spend your time. 

In addition, the time slot features offer flexible options for better time management and monetization. With this, you can work with any available time slots for engagements of your choice and keep tabs on how your time is allocated across multiple clients and projects. 

Use a task manager

 Many task managers, such as Todoist or Asana, allow you to log your time against specific tasks or projects. This feature can be a powerful way to track your time and ensure you work efficiently. 

Use a personal assistant

If you have a personal or virtual assistant, they can help you track your time by logging your hours. This method is especially useful if you're frequently on the move or working on multiple projects simultaneously. 

Use your email

Did you know that your email can be a useful time tracking tool if you use it to communicate with clients or team members? You can use your email to log your time reading and responding to messages related to specific projects or clients. Thus making it easy for you to track the amount of time you spend on each project or client. 

Use your phone's built-in features

In today’s tech-driven world, many smartphones have built-in features, such as timers or reminders, that you can use to track your time and remain profitable. These features are typically easy to use and help you stay on track throughout the day. 

Use a combination of methods 

Finally, you may find that the best way to track your time is to use a combination of methods. For example, you might use a time tracking app to log your hours, a calendar to schedule your work, and a task manager to track your progress on specific projects. 


Tracking your time is an essential part of being a successful consultant. By monitoring your productivity and identifying areas where you can improve, you can deliver better results to your clients and grow your business brand. Whether you prefer an app, spreadsheet, timer, calendar, or personal assistant, there are many ways to track your time effectively. Choose the method that works best for you, and stick to tracking your time consistently. This way, you can take your consulting work to the next level. 

Ihor, CEO at Workee

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