How to create the perfect tutoring contract for your business

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Photo by Gerd Altmann on Pixabay

You've gotten to the point where you're confident that you've got this tutoring thing down pat. You're using the right tutoring management tools and doing everything right. But of course, you still want to ensure your hard work and effort are properly rewarded—every tutor needs to protect their interests! There are various tutor contract options, such as freelancer or independent tutor agreements. But how do you know which one is right for you and what information it should include? To answer the question of which tutoring contract to choose, think about why you need this document in the first place and the nature of this document. When we discuss nature, we are referring to how it will be interpreted by the court, tax office, social insurance, or other administrative and legal entities.

Why should you craft tutoring contracts?

Are tutoring contracts absolutely necessary? While you are not required to create this document, its presence will undoubtedly be beneficial. A tutor cannot guarantee that a dissatisfied student or parent will dismiss their work. As a result, there is no question about establishing a contract in the event of unforeseen circumstances. Another question is whether the tutoring agreement must be in writing or in any other form. How you draw up this document is entirely up to you. The most important this is for both parties to sign this agreement. By signing the tutoring contract, the parties agree to follow the terms of the agreement. It's also good to put your initials on each page instead of a full signature. It is possible to avoid a situation in which one of the parties accuses the other of adding text.

What should a tutoring contract contain?

Each contract contains certain elements; without them, it is impossible to discuss the document's thoroughness and legality. A tutoring contract must also include non-negotiable elements. Without them, it will be impossible to identify the parties correctly, indicate the services provided, or calculate the contractor's remuneration. There are also optional elements that could be included in the contract, but they are not required to determine its validity. A properly drafted tutoring agreement should include the following provisions:

1. The data and location of the principal client

Name and surname of the person receiving education, identity documents, and residence address. If a minor receives tutoring, the data of the parent or legal guardian is provided.

2. The data and location of the contractor

Name and surname of the person providing the tutoring, identity documents, and residence address, whereas companies provide the company name, registration number, and registered office address.

3. The contract should specify the services to be provided

Your tutoring contract should include a detailed description of the services provided. It must be well-written and easy to reach potential students. The more precise your contract, the less likely you will be involved in legal disputes now or in the future. Include additional provisions, such as the tutor's obligation to provide the student with work materials. If applicable.

4. The duration of the contract

Include terms and conditions of the contract, such as the duration of the contract, the frequency of meetings, your availability outside of scheduled hours, and other rights and obligations of the parties.

5. The total remuneration and method of payments

It's vital to spell out your payment terms and prices for each tutoring service. What do you want your students to pay? Make it clear whether they will pay lesson by lesson or for the entire course. Packages and discounts, as well as information on no-shows, late cancellations, and refund policies, should be included. This way, your clients will be fully aware of what they have to pay if they agree to work with you and your service.

6. Non-allowable clauses should be included in the tutoring contract.

In general, any provisions that violate the equality of the parties, i.e., impose one party's will on the other, grant the right to declare non-compliance of only one of the parties, or conditions for one of the parties to terminate the contract.

7. Personal liability

As long as they are within the law, you should limit their liability as much as possible. Some clients may want to shift most of the responsibility to you, so make sure your contract includes liability limitations. That way, everyone is aware of their role in the process and won't be surprised if the outcome is less than ideal.

8. Signatures of both parties

This part brings everything together and confirms both parties are on the same page. You don't necessarily need to have a fancy signature. You can also use your initials, i.e., an abbreviated signature on each page that does not contain the full signature of the parties.

Sum up

This article outlines the key components of a tutoring contract. But don't feel overwhelmed trying to craft your tutoring contract. You can scour the internet for sample tutoring contracts ready to go. Whether you want a simple one-page agreement or an elaborate multi-page document, the internet's covered you. You can modify the tutoring contract template to meet your specific needs. Remember to proofread to ensure a flawless final product. Before sending the contract terms to clients, have your lawyer, trusted friends, or colleagues review them.-It will help your business run smoothly and prevent potentially disastrous disputes.

Ihor, CEO at Workee

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