The only virtual meeting etiquette guide you will ever need
In this new age of work-from-home-wonderland, virtual conferencing has become a staple of modern business communication for many companies looking to stay connected with remote teams, clients, and partners. Recent stats show that the average American logs 8 hours weekly in virtual meetings!
With all the convenience that virtual meetings bring come certain etiquette guidelines that must be followed to ensure everyone's time is used efficiently and productively and is treated with respect.
Attending virtual meetings is just as important as in-person ones and deserves the same level of commitment. Surprisingly, many people still approach them half-heartedly.
Thankfully, the Workee experts are here to help - we've gathered the top virtual meeting etiquette tips you need to know in this guide. Let's get started!
What is virtual meeting etiquette?
Etiquette - it's what makes our social interactions polite and respectful, making sure everyone feels included and appreciated. But what about when we're online? That's where virtual etiquette steps in - the same rules, conventions, and behavior expectations apply to a digital space.
Virtual meeting etiquette refers to the set of manners, customs, and expectations for appropriate behavior when communicating or interacting in a virtual environment, such as online forums, social media, video conferencing, or virtual reality. That means when interacting on social media, taking part in video conferencing, or engaging in virtual environments, we should be mindful of our tone, language, and behavior to ensure everyone is treated with respect.
It is also important to be aware of cultural differences when communicating in virtual environments. What may be considered appropriate or polite in one culture may be considered rude or offensive in another.
Overall, virtual meeting etiquette is about being considerate and respectful of others, even when communicating in an online or virtual setting. It is important to be mindful of your actions and how others may perceive them and always strive to create a positive and inclusive environment for everyone. Don't forget to protect personal data as well.
Top meeting etiquette for virtual meetings
Here is a broad list of virtual meeting etiquette you need to be aware of. This will help you maintain a professional and responsible outlook during virtual meetings, either as a professional or a student.
Punctuality always wins people over
Just like in-person meetings, it is important to arrive on time for virtual meetings. Being punctual shows respect for the other participants and helps keep the meeting on schedule. Being late can disrupt the flow of the meeting and cause delays. It also sends the message that you are not taking the meeting seriously and may not value the time of the other participants. Additionally, it can also lead to a less productive meeting. Overall, being on time for virtual meetings shows professionalism and consideration for others.
Dress the part
You have extra flexibility regarding wardrobe choices when remotely, but don't forget to throw on something decent when you've got a meeting! This helps to create a sense of professionalism and credibility. Plus, it's a way to show your peers that you respect them and take the meeting seriously.
Mute your microphone when not speaking
Background noise can be a major distraction during virtual meetings, so always hit mute on your microphone when you're not talking. This way, the audio quality won't be disrupted by outside noise, and everyone can communicate clearly. Just don't forget to unmute yourself when you have something to say.
Keep your camera on
Keeping your camera on during virtual meetings helps create a sense of connection and engagement between attendees. It also allows others to see your body language and nonverbal cues, which can be important for effective communication. But if you need to move or do something else, it's best that you briefly turn off your camera to avoid distracting other virtual meeting participants.
About 41% of employees multitask during virtual meetings, and it's not a good habit. The truth is, it can be tempting to multitask during virtual meetings, but it is important to give the meeting your full attention. Not only is it disrespectful to the other attendees, but it can also prevent you from fully participating in the discussion and making valuable contributions.
Mind your surroundings
Other attendees can see your background during virtual meetings, so it's important to be mindful of your surroundings. Make sure your background is appropriate and free of distractions, and if possible, close the door to your room to ensure privacy.
Keep distractions at bay
One way to shut out distractions during a virtual meeting is to find a quiet, private space where you can focus. Additionally, you can close any unnecessary tabs or windows on your computer to minimize distractions on your screen. Keep all phone notifications on silent, and turn off the television set.
Utilize efficient tools
You need a microphone, a camera, and a video conferencing tool for a virtual meeting, and you should ensure that you get efficient tools that would get the job done smoothly. Using efficient tools for virtual meetings can ensure that all participants can hear and see each other and that important information can be shared and discussed.
If you're looking for a fantastic tool with impeccable video quality, you'll love the Workee video conferencing feature! Not only will you be able to interact with clients, hold meetings, and take notes during sessions, but you'll also have access to a suite of business management tools that includes a booking and scheduling feature to manage clients and engagements, the financial management hub to stay on top of finances and taxes, and a free website and CRM to make managing your business a breeze.
Don't let cumbersome tools bog down your business. Ditch the time-consuming logins, sign up on Workee for free today, and unlock the unlimited possibilities of a streamlined, simple system!
Virtual gatherings have gone from trend to requirement in our tech-driven world, so it's always good to bring your A-game when attending. Make sure you arrive on time and professionally conduct yourself to ensure the meeting is productive and runs without a hitch. Show respect to your peers, and create a successful and collaborative environment.
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