Top 7 Medical Spa Software Solutions in 2025 (and How They Compare)

Running a successful medical spa in 2025 means more than offering great treatments — it means using the best medical spa software to manage bookings, reduce no-shows, simplify client communication, and grow your revenue.

From HIPAA-compliant appointment scheduling to built-in CRM, payment processing, and automated marketing, the right platform can save you hours of admin work and help convert more leads into loyal clients.

Whether you’re a solo injector in California or managing a fast-growing aesthetics clinic, this guide compares the top 7 medical spa software tools for 2025 — including features, pricing, compliance, and what real users are saying — so you can choose the one that fits your med spa best.

Top Medical Spa Software in 2025: Compare the Best Platforms for Booking, CRM, and Growth

1. Boulevard – Best medical spa software for luxury client experience and advanced charting

Perfect for upscale med spas and premium wellness clinics, Boulevard combines HIPAA-compliant charting, elegant interface design, and robust scheduling with medical-specific features like photo documentation and intake forms. A top choice for multi-location clinics focused on personalization and operational efficiency.

Best for: Upscale med spas, franchises

Boulevard is known for its sleek interface and depth of features built for medical-grade spas. With custom treatment forms, photo charting, resource booking, and an elevated client experience, it’s ideal for clinics focused on professionalism and growth.

Boulevard: Key Features

• Custom Intake Forms & Treatment Charting: HIPAA-compliant med spa client records, with before/after photo documentation and medical sign-offs.

• Precision Scheduling™: Advanced appointment controls to manage multi-room and multi-staff bookings without overlaps.

• Luxury Client Experience Tools: Built-in loyalty programs, memberships, auto-reminders, and personalized client messaging.

• Built-In POS & Inventory Management: Streamlined checkout, integrated product sales, and real-time stock control.

• SEO-Friendly Booking Widget: Boost online bookings through embedded forms on your website and social media—no marketplace dependency.

Pros:

• Precision Scheduling™ to optimize provider and room use

• HIPAA-compliant intake, charting, and before/after photos

• Loyalty programs and custom memberships

• Beautiful UI and client-facing booking

Cons:

• Higher price point for small businesses

• Learning curve to set up all features

Pricing: Starts at $160/month for 5 staff. Premier and enterprise plans available.

What People Are Saying: On Capterra and G2, users praise Boulevard for its “luxury client experience” and reliable onboarding support. On social media, spa owners describe it as “Apple-level spa software” — although some mention the cost feels steep for solo practices.

2. Mangomint – Best med spa software for automation, treatment documentation, and team workflows

Mangomint stands out for its user-friendly interface and powerful backend tools. It’s ideal for small to mid-size med spas that need advanced automation, digital SOAP notes, and seamless scheduling — all without long-term contracts.

Best for: Teams that want speed, automation, and flexibility

Mangomint is a favorite among modern med spas for its balance of sophistication and usability. You get SOAP notes, custom intake forms, digital charting, room/resource scheduling, and automated reminders that help keep the front desk running smoothly.

Mangomint: Key Features

• SOAP Notes & Medical Records: Customizable intake forms and treatment charts for aesthetic services.

• Smart Room & Provider Scheduling: Avoid double-bookings with intuitive resource management.

• Recurring Revenue Tools: Sell memberships, packages, and digital gift cards easily.

• Marketing Automations: Trigger appointment reminders and follow-ups with unlimited email/SMS.

• Mobile-First Design: Use iOS/Android apps to manage clients and schedules anywhere.

Pros:

• Beautiful UI with easy client check-in and checkout

• Unlimited text/email reminders

• Payroll, tips, memberships, and packages

• HIPAA-compliant and mobile-friendly

Cons:

• Add-ons for some features (e.g. forms, 2-way SMS)

• Doesn’t bring you new clients (no marketplace)

Pricing: From $165/month (Essentials) to $375/month (Unlimited)

What People Are Saying: G2 and Capterra reviews often call Mangomint “intuitive and beautiful to use,” with standout support. On Reddit and Twitter, med spa teams love how it “feels light but powerful,” and rave about its seamless automations.

3. Vagaro – Best all-in-one med spa software with built-in marketing and marketplace exposure

From HIPAA-compliant charting to a complete POS system and loyalty programs, Vagaro offers unmatched value for small and growing med spas. Plus, its built-in email/text campaigns and listing in the Vagaro Marketplace help attract new clients without extra tools.

Best for: Med spas wanting all-in-one features at low cost

Vagaro offers scheduling, POS, EMR, intake forms, and full marketing tools in one budget-friendly platform. It's great for new and growing med spas that want a feature-rich yet affordable option.

Vagaro: Key Features

• Online Booking + SEO Boost: Appear on Vagaro Marketplace and integrate with Google for direct search-to-book flow.

• HIPAA-Compliant E-Forms & SOAP Notes: Ideal for injectables, facials, and laser documentation.

• Complete Marketing Suite: Launch text/email campaigns, manage loyalty programs, send review requests.

• Integrated POS + Financing: Accept credit cards and offer “Buy Now, Pay Later” to increase bookings.

• Custom Website & App Builder: Create a branded client booking experience with no coding needed.

Pros:

• Vagaro Marketplace for new client discovery

• Built-in email/SMS marketing campaigns

• SOAP notes, consent forms, image uploads

• Reserve with Google, custom branded app (extra)

Cons:

• Support can be hit-or-miss

• Some users find interface a bit cluttered

Pricing: $30/month for solo, +$10-15/staff. Marketing and custom app are extra.

What People Are Saying: Vagaro gets high marks on Capterra for being a reliable all-in-one platform, especially for small teams. On Facebook and X (Twitter), users appreciate the value, saying, “You get so much for so little,” though some complain about inventory glitches and occasional support delays.

4. Square Appointments – Best free med spa scheduling software for solo providers and startups

Square Appointments is perfect for independent injectors or new med spa owners looking for an affordable, simple solution. With built-in payment processing and appointment scheduling at no monthly cost, it’s a great entry point with easy upgrade paths.

Best for: Solo providers or startups

Square Appointments is a free option for individuals and integrates beautifully with Square POS. While it's not med spa-specific, it works well if you just need simple booking and checkout.

Square Appointments: Key Features

• Free for Solo Providers: Start with zero monthly cost for scheduling and payments.

• POS with No-Show Protection: Secure card-on-file and enforce cancellation policies.

• Online Booking Integration: Use Instagram, Facebook, and Google Reserve for seamless client scheduling.

• Simple Client Directory: Maintain contact details and appointment notes easily.

• Affordable Team Plans: Upgrade for multiple staff calendars and permissions management.

Pros:

• $0/month for solo use

• Syncs with Square payments and reader

• Appointment reminders and no-show protection

Cons:

• Not HIPAA-compliant

• Basic CRM; lacks intake/charting

• Limited marketing features

Pricing: Free for 1 user. $29+ for teams. Transaction fees apply.

What People Are Saying: Square is praised on G2 and the App Store for being “incredibly easy for solo businesses.” On TikTok and Reddit, solo estheticians frequently mention that it’s perfect when starting out, but “not built for teams.”

5. SimplyBook.me – Best customizable medical spa booking software with HIPAA support

SimplyBook.me gives med spas complete flexibility with plugins for intake forms, membership plans, gift cards, and more. Its freemium pricing and optional HIPAA compliance make it a smart choice for clinics that want to scale affordably.

Best for: Customizing without high costs

SimplyBook.me is highly modular. You pick the features you want: online booking, forms, memberships, gift cards, and more. It’s great for clinics that want control but are mindful of budget.

SimplyBook.me: Key Features

• SEO-Optimized Booking Website: Use schema markup, meta tags, and Google indexing to get discovered online.

• HIPAA-Compliant Forms: Add health intake forms and collect consent data securely.

• Flexible Service Scheduling: Customize appointment rules, add buffer times, and support multilingual clients.

• Advanced Promotions: Offer coupons, upsells, and showcase client reviews post-visit.

• Global Payment Integration: Choose from over 30 payment gateways including PayPal, Stripe, and Square.

Pros:

• Custom client forms and HIPAA plugin (on Premium)

• Booking via Facebook, Instagram, Google

• White-labeled booking site

Cons:

• Setup takes time

• Design is less polished

• Limited native integrations

Pricing: Free for 50 bookings/month. Paid plans from $9.90/month.

What People Are Saying: Reviews on Capterra highlight SimplyBook.me’s plugin-based flexibility. In spa forums and YouTube walkthroughs, business owners mention it’s “surprisingly robust for the price” and “perfect for international or multilingual booking.”

6. Fresha – Best free med spa software with client marketplace and built-in POS

Used by thousands of beauty and wellness businesses, Fresha provides a full-featured booking and POS system with zero monthly fees. Ideal for cost-conscious med spas, it also helps attract new clients via its consumer-facing app and online deals.

Best for: Clinics that want free software + discovery

Fresha is 100% free software for scheduling and POS, making money from payment fees and commissions on new clients. It includes reminders, photos, product sales, and a mobile app.

Fresha: Key Features

• Free Booking Software + Marketplace Exposure: Get found via Fresha’s high-traffic app and website.

• Photo & Form Storage: Save before/after visuals and client intake securely in profiles.

• Credit Card Enforcement: Reduce no-shows with stored payment info and cancellation protection.

• Retail Sales + Inventory: Manage skincare and cosmetic products with built-in POS.

• Automated Client Marketing: Send targeted emails, win-back campaigns, and rebooking prompts.

Pros:

• No software fee

• Built-in client marketplace

• HIPAA-grade security (not officially HIPAA-compliant)

• Form builder and before/after photo upload

Cons:

• Commission (20%) on first-time bookings via Fresha marketplace

• Limited reporting/customization

• No phone support

What People Are Saying: Fresha earns glowing reviews on G2 for being free yet feature-packed. On Instagram and LinkedIn, med spa owners say they “love the no monthly fee” and have actually seen new client traffic from the Fresha marketplace.

7. Workee – Best AI-powered software for modern med spas and wellness clinics

Workee is an all-in-one AI-powered platform built for solo providers and small med spa teams. It automates bookings, payments, and client communication, making it easy to streamline operations and focus on clients—not admin work.

What makes Workee stand out is its built-in Workee Co-Pilot — an AI assistant that analyzes your business in real time and suggests smart next steps. Whether it’s reactivating inactive clients, upselling top services, or reducing no-shows, Co-Pilot helps you grow with less effort.

Workee also includes a branded website, and a user-friendly dashboard—no coding or extra tools needed.

Best for: Solo injectors, mobile med spas, growing aesthetic clinics, and wellness providers seeking modern automation without the overwhelm.

Workee: Key Features

• AI Co-Pilot suggests actions to boost revenue and retention

• Online booking system with automated reminders and confirmations

• Branded, mobile-friendly website included

• Integrated payments with customizable service offerings

Pros:

• Free plan to get started instantly

• Combines booking, payments, website, and messaging in one tool

• AI Co-Pilot helps drive repeat bookings and engagement automatically

• Syncs with Zoom, WhatsApp, and Google Calendar

Cons:

• No built-in marketplace

• Not built for large franchises or complex enterprise setups

Pricing:

• Free Plan: $0/month, 10% transaction fee

• Plus Plan: $15/month (5% fee), unlocks unlimited services and WhatsApp support

• Pro Plan: $35/month, no transaction fees, includes everything + live support

What People Are Saying: Workee is being praised on Trustpilot, Product Hunt, and LinkedIn for its “insanely fast setup” and intuitive UX. Solo med spa owners often call it “the easiest booking platform I’ve ever used,” while others love how the AI “replaces hours of admin work with smart follow-up suggestions.”

Choosing the Right Med Spa Software for Your Clinic

Choosing the right software depends on your clinic’s size, growth stage, and how much support you want with automation and client follow-up.

Starting solo or with a small team?

Workee is purpose-built for solo injectors and lean med spas. You get booking, payments, reminders, and a branded website—all in one, without the setup hassle. Square Appointments is another entry-level option but lacks HIPAA and med spa features.

Growing and need more automation?

Workee’s AI Co-Pilot helps you re-engage clients, reduce no-shows, and increase sales without extra tools. For more advanced workflows, Mangomint and Vagaro are also worth exploring.

Need a marketplace to attract new clients?

Fresha and Vagaro include built-in discovery platforms. You can also pair these with Workee for conversion-focused booking on your own website.

You may also be interested in:

From No-Shows to Booked Solid: 8 Med Spa Marketing Strategies That Work in 2025

How to Reduce No-Shows at Your Med Spa (With a Clear Cancellation Policy + Free Template)

Streamlining Client Booking and Sales for Your Medspa

The Ultimate Guide to Building a Sales Funnel for Wellness Clinics and Medspas

AI for Spa and Wellness Businesses: Practical Use Cases in 2025

FAQs

Q1: What is the best HIPAA-compliant med spa software in 2025?

A: Top HIPAA-compliant platforms for med spas include Boulevard, Mangomint, Vagaro, Workee, and SimplyBook.me (with the HIPAA plugin). These tools allow secure handling of health-related intake forms, treatment notes, and patient communications.

Q2: Which med spa software helps reduce no-shows the most?

A: Platforms with strong reminder and no-show protection features are Mangomint, Boulevard, Vagaro, and Workee. Workee users report a 90% drop in no-shows due to AI-powered reminders and confirmations.

Q3: Is there free software for medical spas?

A: Yes. Square Appointments (solo), Fresha, and Workee (Starter plan) offer $0 base pricing with essential features like booking, payments, and reminders. Be aware of transaction fees or limits on features.

Q4: Which software brings in new clients?

A: Fresha and Vagaro both include a marketplace where users can discover your med spa. These platforms drive new bookings by listing your services on high-traffic wellness search platforms.

Q5: What’s the easiest software to set up for a new med spa?

A: Workee and Square Appointments are the easiest to get started with. You can set up a live booking site in minutes without needing help from IT or designers.

Q6: What is med spa software and why do clinics need it?

A: Med spa software helps clinics manage appointments, secure client records (HIPAA), reduce no-shows, and grow revenue through automation and CRM tools.

Q7: What is medical spa software?

A: Medical spa software is a digital platform designed to help med spas manage appointments, client records, payments, and marketing. It often includes HIPAA-compliant charting, online booking, CRM tools, and automation to reduce no-shows and grow revenue.

Ready to Simplify Bookings and Grow Your Med Spa?

If you’re looking for medical spa software that’s easy to set up, and built to reduce no-shows and boost bookings—Workee might be the right fit.

Trusted by solo injectors, mobile med spas, and growing clinics across the U.S., Workee combines everything you need in one platform: online scheduling, payments, client messaging, and AI-powered insights.

Start free and launch your branded booking site in minutes—no coding, no complex setup.

👉 Try Workee for Free — and see how simple med spa software can be.